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9 Searching for Registrants

9.1 List Filter

If you want to narrow down the number of registrations in the table view to a specific subset of registrations that contain a common string, use the “View Filter” button at the top of the “Registrations” tab (shown in Figure 28). All functions of the registration table view (including the “Search”, “Search Next”, and “Search Prev” functions described in Figure 9.2) still operate on the filtered list, but are limited to the registrations on the filtered list.

The filter yields all registrations that contain the specified string in any of the standard registration fields. For example, you can filter by the value “ABC Academy”, then the filter will display only registrations that have “ABC Academy” in any of the standard registration fields, which is likely to be found in the “School name” or “Instructor” fields.

Figure 28. View Filter for Registration List

 

To apply a filter on the registration table view:

    1. 1. Access the registration table view from either the full or web version of the Administration Software.
    2. 2. Enter the string value in the input field to the right of the “View Filter” button at the top.
    3. 3. Click on the “View Filter” button to view the registrations found by the filter.

9.2 Search, Search Next, and Search Prev

You can look up records for existing registrations using the “Search”, “Search Prev”, and “Search Next” functions in the registration table view. The functions are accessible either from the buttons at the bottom of the registration table view or from the popup menu of the right mouse click, as shown in Figure 29. The buttons are only available on the “Registrations” tab of the full version.

The search that is performed with these functions is done on all fields of a record using a string value that you specify. For example, you can search for the value “Smith” and the next record found with that value could contain “Smith” in the first name, last name, or school name. If you search for the value “9123” the search could yield a record containing “9123” in the ID number, the Registration ID, or the school name.

Figure 29. Search, Search Prev, and Search Next

 

The search is initiated when you click on “Search” and specify the string value. The search starts at the selected registration in the table view and stops at the record on the bottom. You must click on “Search Next” to start the search again from the top of the table. When you click on “Search Next”, the string value that you last specified with the “Search” function is used to continue the search. You can also use the “Search Prev” function to search backwards on the list starting from the selected registration.

To search for a string value in the registrations:

    1. 1. Click on a registration in the table view where you want to start the search. The search will start on the record directly below the selected registration.
    2. 2. Click on “Search” from the bottom of the table view, or right mouse click on the registration and select “Search” from the popup menu.
    3. 3. Enter the string value you wish to search and click “Ok”. The search stops at the next registration that contains the string value. The search also stops if there is no match from the insertion point to the bottom of the table.
    4. 4. Click on the “Search Next” from the bottom of the table view, or right mouse click on the registration and select “Search Next” from the popup menu. If you wish to perform another search using the same string value. The search stops if there is no record more records from the selected record to the bottom of the table.
    5. 5. If the search function has stopped at the bottom of the table, click on “Search Next” again to start the search from the top of the table.
    6. 6. If you wish to search backwards for the string value, click on “Search Prev” button. Alternatively right mouse click on the selected record and select “Search Prev” from the popup menu.

9.3 Registration Query

The Registration Query allows you to search the server databases for all registrations related to a specific set of criteria. The search is conducted across all events associated with your STRONGVON login. This search tool is useful for locating specific registrant of one of your previous events. You can access this tool only from the web version or the “Server” tab of the full version.

You can search for are any combination of these criteria:

To use the Registration Query on the Administration Software:

    1. 1. Log into the server. If you are using the full version, click on the “Server” tab after login.
    2. 2. Click on the word “Registration Query” on the left. This displays the Registration Query search form on the right.
    3. 3. Enter the search criteria as required on the search form.
    4. 4. Click on “Search”. The search results appears in the table under the search form.
    5. Figure 30. Registration Query on Server

       

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