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6 ID and Reg ID

6.1 Assignment of ID

The ID field of a registration holds a unique identifier assigned by the Administration Software or the STRONGVON server. The value is a 4 to 20 characters long and you cannot change it. The ID Number is referenced on the email acknowledgement of an online registration.

When you create the registration from full version of the Administration Software, the assignment is called a temporary ID because it has not yet been uploaded to the server. A temporary ID starts with the characters “IN_” followed by a long string of digits. If you never synchronize your tournament, then the temporary ID remains as the value in the “ID” field.

When the registration is created on the server, the value assigned to the “ID” field is assigned an integer that is unique among all your events. When you synchronize, all temporary IDs that were assigned by the full version of the Administration Software are overwritten with new values assigned by the server. Once a registration is assigned an ID from the server, the “ID” field never changes.

6.2 Assignment of Registration ID

The “Registration ID” field contains a value that is assigned by you at any time. Its default value is blank. The “Registration ID” field is displayed on ID cards printed from the Administration Software. You can assign a value to each registration individually, or you can use the Administration Software to assign a range of values to a selection of multiple registrations. To assign a value to each registration individually, edit the “Registration ID” field from the “Update Registrant” window. The field is located at the top of the “Registrant” tab as shown in Figure 23.

Figure 23. Registration ID Field

 

When you use the Administration Software to assign a range of values to a selection of multiple registrations, you must run the full version and work on the local database on the “Registrations” tab. This function is not available on the “Server” tab or the web version.

Figure 24. Assigning a Range of Registration IDs

 

To assign a range of values for the “Registration ID” field of multiple registrations:

    1. 1. Access the “Registrations” tab of the full version of the Administration Software.
    2. 2. Select all the registrations that you wish to assign a value by holding down the CTRL key while left mouse clicking on each registration. To quickly select a continuous range of registrations, click on the first registration, hold down the SHIFT key, and then click on the last registration.
    3. 3. Right mouse click somewhere on the registration table view. This displays the popup menu shown in Figure 24.
    4. 4. Select “Auto Assign Reg ID” from the popup menu. This displays the “Enter start reg number” prompt as shown in Figure 24.
    5. 5. Enter the first integer in the range of values. This will be the value assigned to the “Registration ID” field of the first selected registration that does not already have a valid integer already assigned.
    6. 6. Click on the “Assign” button to complete the assignment.

The “Registration ID” field of each subsequent registration after the first one in the selection will have a value that is one higher than the previous value assigned. The last registration in the selection is assigned the highest value in the range. Registrations in the selection that do not have a value in this field, or do not have a valid integer already assigned, will be included in the range. Registrations that already have a valid integer in this field are skipped and do not affect the value assigned to the other registrations in the selection.

For example, consider the case:

When you use the “Auto Assign Reg ID” function to all 4 names, starting with value 5, then the values for Name1, Name2, Name3, and Name4 will be “5”, “6”, “10”, and “7”, respectfully.

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