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10 Publishing Registration List

The “Publish” function allows you to write the current registration list onto a web page accessible from the Internet. You must use the full version of the Administration Software, and use the registrations from the local database. The “Publish” function is not available from the database in the “Server” tab or the web version. You can create or update the published list at any time. However, the function is performed only on demand from the Administration Software; publishing cannot be scheduled.

10.1 Published Fields

You can choose which registration fields you want included in the published list. The default set contains in order of appearance from left to right:

To edit the list of fields that are included on the published list:

    1. 1. Run the Administration Software and log into the server. You can only edit the published fields from the web version or the “Server” tab of the full version.
    2. 2. Select your event from the list of tournaments and open the “Update Tournament” window. You can double click on the event, or click on the event once and then click on the “Edit” button at the bottom of the tournament list.
    3. 3. On the “Tournament” tab of the “Update Tournament” window, scroll down to the “Published Fields” area shown in Figure 31. This displays the fields that are currently displayed when you publish the registration list.
    4. 4. Click on the “Edit” button.
    5. 5. Modify the list of published fields as required by moving the desired fields from the left to the right side of the selection window.
    6. 6. Click “Ok” to close the selection window.
    7. 7. Click “Submit” to save your changes and close the “Update Tournament” window.
    8. 8. Synchronize with the local database or reload the event into the local database using the full version. The changes to the published fields must be downloaded to the local database before they will affect future published lists.

You have access to view this list when you open the “Update Tournament” window from the “Open” button of the full version. But when you access the window from the “Open” button, the software retrieves a read-only copy of the data from the local database. You must access the “Server” tab or the web version to edit the list of published fields.

Figure 31. Configuring Fields for Published Registration List

 

10.2 Publishing Procedure

To publish the registration list online:

    1. 1. Run the full version of the Administration Software and log into the server. The publish function is not available from the “Server” tab or the web version.
    2. 2. From the pull-down menu of the upper right corner, select the event that has registration list to publish.
    3. 3. Click on the “Publish” button at the top. This opens the “Publish Options” window, as shown in Figure 32.
    4. 4. Select the “Registrants” radio button.
    5. 5. Click on “Publish” at the bottom of the “Publish Options” window. The initiates the retrieval of the registration data necessary to create the list and publish it on the server.

When the list is published, the Administration Software will open a window or tab on your default browser and access the exact URL where the list is located. When you republish the registration list, the same URL is used and the previous published list will be overwritten. This allows you to share the list without having to post another URL every time you update the list.

Figure 32. Initiating the Publishing

 

10.3 Viewing and Retrieving URL

When you publish the registration list as outlined in Section 10.2, you can extract the URL of the published list from the browser window that is opened after the publishing process.

To view and extract the URL of the most recent published registration list without re-publishing the list, select the “View” button instead of the “Publish” button on the “Publish Options” window shown in Figure 32. This will open a window or tab on your default browser and access the exact URL where the list is located.

Another way to extract the URL is to click on the “Get URL” button at the bottom of the “Publish Options” window instead of clicking on the “Publish” or “View” button. This opens a message window containing the URL. You can copy the URL to clipboard and paste it into a browser window.

The the published registration list is always located at the same URL every time you publish the list. This allows you to advertise the URL or link to it on multimedia venues (such as websites, emails, print ads, etc.), while still having the flexibility of update the list as required.

10.4 Properties of Web Page

The web page that displays the published registration list is an HTML file. Figure 33 shows a sample of this web page. The format is plain and standard for all published lists on the STRONGVON server. The name of the event appears at the top of the page. The published date and time appears below the name of the event. The registration data is displayed in a table format where each registration occupies one row. The fields that you configured for publishing (see Section 10.1) appears in the order that you specified.

This file uses javascript to provide sorting functions. The default view of this page has the registrations sorted alphabetically by the left most column of the table. The viewer can change the field used for sorting by clicking on the column header. For example, in Section 33 the view could sort all the registrations alphabetically by the school name if he clicks on the column header “School”. See Section 10.1 for details on how to change the fields that appear and their order of appearance from left to right.

The page that is linked to the Administration Software cannot be modified, but you can make a copy of the published list and modify the look and feel as you require. You can publish several different subsets of registrations (using the filter described in Section 9.1), and make a copy of the HTML page after each time you publish to create different to create multiple published lists.

To make a copy of the published list without any of the website wrapper or CSS styles applied:

    1. 1. Access the un styled version of the web page. This is located in the same directory without the dynamic components. For example, if the URL of the online list is this:

http://strongvon.com/bjjchamps/m_main.jsp?page=Registrants.html

    then the URL of the list without any of the website dynamic elements is located here:

http://strongvon.com/bjjchamps/Registrants.html

    1. 2. Use the “Save Page As...” function of your browser.1
    2. Figure 33. Web Page with Published Registration List

       


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