The “Publish” function allows you to write the current registration list onto a web page accessible from the Internet. You must use the full version of the Administration Software, and use the registrations from the local database. The “Publish” function is not available from the database in the “Server” tab or the web version. You can create or update the published list at any time. However, the function is performed only on demand from the Administration Software; publishing cannot be scheduled.
You have access to view this list when you open the “Update Tournament” window from the “Open” button of the full version. But when you access the window from the “Open” button, the software retrieves a read-only copy of the data from the local database. You must access the “Server” tab or the web version to edit the list of published fields.
When the list is published, the Administration Software will open a window or tab on your default browser and access the exact URL where the list is located. When you republish the registration list, the same URL is used and the previous published list will be overwritten. This allows you to share the list without having to post another URL every time you update the list.
When you publish the registration list as outlined in Section 10.2, you can extract the URL of the published list from the browser window that is opened after the publishing process.
To view and extract the URL of the most recent published registration list without re-publishing the list, select the “View” button instead of the “Publish” button on the “Publish Options” window shown in Figure 32. This will open a window or tab on your default browser and access the exact URL where the list is located.
Another way to extract the URL is to click on the “Get URL” button at the bottom of the “Publish Options” window instead of clicking on the “Publish” or “View” button. This opens a message window containing the URL. You can copy the URL to clipboard and paste it into a browser window.
The the published registration list is always located at the same URL every time you publish the list. This allows you to advertise the URL or link to it on multimedia venues (such as websites, emails, print ads, etc.), while still having the flexibility of update the list as required.
The web page that displays the published registration list is an HTML file. Figure 33 shows a sample of this web page. The format is plain and standard for all published lists on the STRONGVON server. The name of the event appears at the top of the page. The published date and time appears below the name of the event. The registration data is displayed in a table format where each registration occupies one row. The fields that you configured for publishing (see Section 10.1) appears in the order that you specified.
The page that is linked to the Administration Software cannot be modified, but you can make a copy of the published list and modify the look and feel as you require. You can publish several different subsets of registrations (using the filter described in Section 9.1), and make a copy of the HTML page after each time you publish to create different to create multiple published lists.