The “Update Tournament” window is where you configure settings that affect the general event settings. Many of these settings are also used to display content in the default web body pages. The “Update Tournament” window is accessible for any existing event on the system. If you have not yet created an event, please follow the instructions in Section 3.1 to create an event.
To access the “Update Tournament” Window:
The “Tournament” tab of the “Update Tournament” window shows general event information. This section describes the fields of this tab that affect the event website.
The “Name” field appears in the title bar at the top of the event website. It is also displayed at the top of the default home page.
The “URL” field contains the subdirectory name off the strongvon.com domain that make up the URL to your event's website. The format of the complete URL is:
Enter in this field the unique subdirectory name after “http://strongvon.com/”. Only lowercase letters and numbers are allowed.
The “Start Date” and “End Date” fields appear at the top of the default Home page and News page.
The “Registration Close Date” appears at the top of the default Home page and News page. When the online registration closes, this field also appears on the online registration form after the date and time has been reached.
When the online registration closes, the “Registration Close Message” appears on the registration form in lieu of the registration fields. This field can be rendered in HTML.
The “Description” appears under the “Online Registration Close Date” on the default home page. This field can be rendered in HTML.
The address fields “Address 1”, “Address 2”, “City”, “State”, “Postal Code”, and “Country” are displayed at the bottom of the Home page. They are also used to pinpoint the interactive map on the Location page.
The “Location Description” is displayed above the interactive map on the Location page. This field can be rendered in HTML.
Enabling the “Single Division Registration” checkbox restricts the registrant to only one category on the online registration form.
The “Wizard Enable” checkbox enables the multi-page format on the registration form. See Figure 6.3 for details on how the Registration form is divided into sections, and how the pages are displayed with and without the wizard.
The “Invalid Event Combo(s)” area is where you select which combinations of categories is invalid on the online registration form. You can specify any number of categories in the combination (for example combinations with 2, 3, or 4 categories). When the registrant selects and invalid combination, he is given an error message and the selections categories in violation are automatically cleared.
The “HTML Fields” area is where you specify which of the standard registration fields will appear on the online registration form. You can add and remove fields as required, change any of the field labels, change the grouping of fields, and change the order of appearance. You can also set individual fields as required.
The “Predefined School Names” area maintains a list of academy, gym, group, or club that appears in the selection list for the “Academy name” field on the registration form. You can add, edit, or delete names from this area. If you included the “School name” field in the “HTML Fields” area, then this list will appear above the “Academy name” field. The predefined list allows a registrant to select his academy from the list, thus populating the field with the pre-defined spelling. Registrants can still override the spelling in the “School name” field but the predefined list will lessen the variation in spelling. Invalid characters for academy names are: | = & ~ ' " + \
The “Cost” tab of the “Update Tournament” window shows information that affect the payment method of the registration form. This section describes the fields of this tab that affect the event website.
The “PayPal Account” field contains the user name of the PayPal account that is used to collect online payments through PayPal (for example, superawesome@paypal.com). If you enter a value in this field, the “PayPal” payment option will appear on the online registration form, and registrants will be able to complete an online payment for the registration fees. If you leave this field blank, the “PayPal” payment option will not appear on the online registration form. Read the document “PayPal Integration” for details on how to use the “PayPal” payment method.
The “Currency” field sets the currency to be used for the registration form and online store. The default currency will be the US Dollar. The currency that you select will be represented with a 3-letter code throughout the registration form. For example, if you select the US Dollar, all currency values in the online form and email notifications will be displayed next to the letters “USD”.
The currency selected here will only affect the displayed currency and the currency value for PayPal integration. It will not affect the currency value for the STRONGVON Credit Card Service, which will always be collected in USD. If you are using the “Credit Card” payment method, all values will be treated as USD, regardless of the selection for this field.
Enable the “Do not offer Credit Card payment” checkbox if you do not want to offer the “Credit Card” payment method on the online registration form and store order form. This checkbox only affects the event’s website, and it is relevant only if you are approved for the STRONGVON Credit Card Service. If you are not approved for the STRONGVON Credit Card Service, this option does not affect the event’s website. Read the document “STRONGVON Credit Card Service” for details on using the “Credit Card” payment method.
Enable the “Offer offline payment method” checkbox if you want to offer the “Offline” payment method on the online registration form and store purchases. Use this if you want to collect payments via cash, check, or bank transfers. You need at least one Pay-As-You-Go credit to accept online registrations with the “Offline” payment method. Read the document “Offline Payment Methods” for details on using the “Offline” payment method.
The “Offline Payment Label” represents the “Offline” payment method in the “Payment Method” section on the registration form or online store. This label is displayed only if the “Offer Offline payment method” checkbox is enabled. An example of an appropriate label for this field is “Cash or Check”. If this field is left blank, the label is “In Person or by mail”.
The “Pending Message” field is displayed on the registration form after the registrant successfully submits an online form using the “Offline” payment method (cash, check, etc.). This field must be plain text. An example of an appropriate pending message would be instructions on where to mail payments or how to complete a bank transfer.
The “Registration Combo Pricing” area is where you create a special pricing schedule for combination of categories. You can specify a combination that comprises any number of the existing categories. For example, you can create pricing for combinations made of 2, 3, or 4 categories. For each combination, you specify a price and an expiration time.
When the registrant selects all categories of a valid combination, his registration form will display the combination price in lieu of the standard prices of each category. If the expiration date and time has expired, the combination price will no longer apply to a registration. If you the price or the expiration date is blank, the combination price will never be valid.
You can specify the same combination multiple times with different prices and expiration dates to create early and late pricing for combinations. If a category appears in more than one valid combination, the listing order of the combinations in this window will determine the priority that the server uses to select a combination price, with the top most combination having the higher priority. Right mouse click on a combination and select “Move up” or “Move down” if you wish to change the combination’s priority.
To add a combination click on the “Add” button to select the categories. To edit the combination price, double click in the “Price” column. To edit the expiration date and time of the combination, click on the “End Date” column.
Enable the “Collect Shipping Address” checkbox if you want to charge a single fee for shipping store items on the registration form or online store. When this checkbox enabled, the online form applies the price in the “Overall Shipping Charge” field.
The “Overall Shipping Charge” is added to the total amount due on the optional store purchases if you are shipping items from the registration form or online store. This amount is fixed regardless of the quantities of items purchased from the optional store. This only affects the total amount due if there are purchases of store items, and does not affect registration fees.
The “Reply Messages” tab of the “Update Tournament” window shows messages that appear on the registration form, contact page and online store. This section describes the fields of this tab that affect the event website.
The “Contact” message is displayed on the Contact form after the event’s website visitor submits a message. An example of an appropriate message for this field would be to acknowledge that the message was received and indicate when to expect a reply. This message can be rendered in HTML.
The “Acknowledgment Message 1” appears on the registration form at the top after the registrant successfully submits his registration form. This message is displayed only as plain text. An example of an appropriate message for this field would be instructions checking in at the event.
The “Acknowledgment Message 2” appears on the registration form after the registrant successfully submits a registration form. It appears under the registration details. This message is displayed only as plain text. An example of an appropriate message for this field would be the waiver of participation.
The “Submit Instructions” message appears on the online registration above the summary of registered categories. An example of an appropriate message for this field would be indication that there is no refund. This message can be rendered in HTML.
The “Store Transaction” message appears on the online store after a buyer has successfully submitted purchased using the “Offline” payment method. It does not appear on the online store page if the buyer uses the “Credit Card” or “PayPal” payment options. This message is displayed only as plain text.